An effective project manager acts as the conductor of a project, directing the attention of everyone involved to the myriad of moving parts that must come together to finish on schedule. Therefore, he takes consistent and effective communication to accomplish any of these tasks, whether within a team, between teams, or with outside vendors and clients. Successful project managers are built on timeline discipline and analytical skills. However, your PM career can skyrocket if you learn to communicate effectively.
Project Management Communication Types
People say that 90% of communication is done without words. There are, in fact, a lot of ways to talk to your coworkers at the office. There are four main types of communication:
But how can you tell your team about the specifics of the project, the goals everyone should consider, and the wide range of needs a client has? Today, there are many ways to communicate with your subordinates. For example, you can:
- Messages sent via email and IM
- Conversations in Person
- Transmission of sounds and images
Best ways for a project manager to communicate According to a recent study, 69% of managers felt uncomfortable talking with
employees. So, this makes sense since less than 20% of employees say that their companies do a good job of making sure everyone in the organization can talk to each other.
So, what do we need to do? Project managers need to get better at talking to people. Even though the list could be long, here are the five most important language skills that project teams should have:
It’s important for the project manager to work with everyone and their team to be engaged and work together.
One of the most important things you can do as a project manager is to stay true to the project’s stated goals and messaging. In addition to hindering the completion of the current project, constant changes can also cause confusion and mistrust in the team’s abilities.
The ability to actively listen to others without interrupting, dismissing, or disregarding what they have to say is essential for project managers seeking input and ideas from their teams.
People will go above and beyond what is expected of them if the project manager is responsive, honest, and skilled throughout the project.
A PMO’s primary responsibility is to communicate to their team the approach that will be used to finish the assignment, including the overall objectives, the steps to be taken to achieve those objectives, and the order in which those steps should be completed.
Why project communication is vital In the past few years, many companies have switched to a remote format, which means that more people work from home instead of at a central office. It can be a hard change for the company and the people working there, which is why communication is so important.
So, what are some advantages of including good communication in project management? Here are seven reasons why you should think about it:
- Offsetting risks Let’s be honest: there will always be problems and setbacks, no matter how much you plan. But if you talk to your team and break down what needs to be done, you can reduce these risks and make sure you can deal with any problems quickly and effectively.
- Helps employees grow and develop Communication, whether through Zoom or face-to-face meetings, can lead to other short-term and long-term benefits. PMO discusses talent development, whether building confidence, working together, or making friends. By ensuring everyone is talking to each other, you can almost be sure that no one will be watching from the sidelines.
- Having a clear plan from the beginning Usually, when you start a new project, you start with a template. Once the plan is final, it’s important to share it with your team so you can answer their questions, ensure they understand the details and come up with ideas for common problems.
- Making things transparent Transparency is the one thing that many employees want. Too many companies don’t like to tell their employees about ongoing projects, even if they are working on them. Therefore, without transparency, it can lead to a lot of frustration. Ashok (Founder: ARCHITS BUSINESS SOLUTIONS) says, “As a project manager, you must establish good relationships and clear ways for everyone to talk to each other.” Expectations can be set right from the start of a new project if people talk to each other regularly and are open to change.
- Make sure everyone is on the same level Maintaining harmony in the workplace is facilitated by consistent communication. How often have you communicated with your team in the past two weeks? The answer to this question can shed light on how consistently you convey information.
Ideas for Effective Project Communication
According to a report, 81% of employees wanted more frequent communication, 85% wanted constructive feedback, and 84% wanted clearer project goals and expectations.
But what else can a PM do to communicate better the details of a project and teamwork, participation, and cooperation? Here are some suggestions for improving project communication at work:
- A communication plan will help you stay on track with the rest of your assignment’s communication efforts.
- Meetings have a bad name because people think they are useless and waste time.
- You can try PMO services to comply with your project goals by using the idea of a checklist for your communication.
- Nobody loves a manager who grabs all the credit or doesn’t praise their work. It’s important to acknowledge everyone’s hard work and participation in a project.
- Include project objectives, phases, and team member responsibilities. At each milestone, acknowledge the project’s development and thank everyone’s efforts.
Good communication succeeds a project. Project Management can fail due to bad communication. 95% of a project manager’s job is communication. Finding the right communication technology for your project and environment is vital early on. Make sure the communication style you choose represents the complexity of a modern project for a successful outcome.
Even the best project manager with the best communication skills will have to deal with people who don’t respond. People stop responding for many different reasons. The best way to deal with these situations is to stay professional and friendly and keep on top of your reporting.
This is where ARCHITS BUSINESS SOLUTIONS comes in. Our project management officers and consultants in Canada know the ins and outs of effective communication in project management and have the expertise to guide your project teams in effective communication and delivery of the project without causing any delays to your projects.
ARCHITS BUSINESS SOLUTIONS has been the forerunner PMO Services Canada and has the experience of working with clients from various industries including the construction industry, Oil and Gas, IT and others in delivering successful projects. So, if your business is facing critical communication issues or you’re looking for consultants to guide you with successful project management solutions, then ABS is always ready to help. Feel free to contact us or give us a call.
Contact Us now if you are looking for PMO Services in Canada or looking for top consultants in Project Management.